AI-powered client communication, vendor coordination, and marketing for wedding professionals
Wedding Planning & Events gives wedding planners, day-of coordinators, photographers, florists, and other wedding professionals a complete AI-powered business system. From writing inquiry responses that convert browsers into booked clients to building the vendor coordination timelines that make wedding days run flawlessly, every prompt is built around the high-stakes, high-emotion nature of wedding work. The framework covers the full client journey: inquiry to booking, planning to day-of, and post-wedding to referral — so you can focus on the moments that matter.
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All 42 prompts · All 5 modules
"The inquiry response framework increased my booking rate from 22% to 41%. The key is the "personal o..."
Wedding Planner · 60+ weddings per year
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No coding required. You will use ChatGPT or Claude as your AI tool. Follow these steps in order — do not skip ahead.
Purchase & download the framework
Click the buy button on this page. After checkout, click the and hit Download .zip. Unzip it on your computer — you'll see a .md file and a .pdf file. The .pdf is easy to read. The .md file is what you'll copy prompts from.
Open ChatGPT or Claude in a new browser tab
Go to chat.openai.com (ChatGPT) or claude.ai (Claude) — either works. Start a new conversation. Keep this framework page open in another tab so you can copy prompts from it. You'll be switching between the two tabs throughout this process.
Write down your brief before touching any prompt
Every prompt in this framework has [BRACKETED] placeholders like [STUDIO NAME], [STYLE SPECIALTY], [CITY]. Before you run a single prompt, open a notes app and write down your real answers for each placeholder. You'll paste these in every time you see a bracket — having them ready saves time and keeps your outputs consistent across all stages.
Stage 1 — STAGE_1: lead_conversion → BookedClients
Go to the above and filter to STAGE_1: lead_conversion → BookedClients. You'll see a list of prompts. Click the copy button on the first one, switch to your ChatGPT or Claude tab, paste it in, and replace every [BRACKET] with your real business info. Hit send. When the AI responds, copy that response and save it — that's your finished content for your booking flow, inquiry replies, and client onboarding. Repeat for each prompt in this stage before moving to the next stage.
Stage 2 — STAGE_2: planning_system → WeddingPlan
Go to the above and filter to STAGE_2: planning_system → WeddingPlan. You'll see a list of prompts. Click the copy button on the first one, switch to your ChatGPT or Claude tab, paste it in, and replace every [BRACKET] with your real business info. Hit send. When the AI responds, copy that response and save it — that's your finished content for your marketing materials and business content. Repeat for each prompt in this stage before moving to the next stage.
Stage 3 — STAGE_3: vendor_coordination → VendorTeam
Go to the above and filter to STAGE_3: vendor_coordination → VendorTeam. You'll see a list of prompts. Click the copy button on the first one, switch to your ChatGPT or Claude tab, paste it in, and replace every [BRACKET] with your real business info. Hit send. When the AI responds, copy that response and save it — that's your finished content for your marketing materials and business content. Repeat for each prompt in this stage before moving to the next stage.
Stage 4 — STAGE_4: day_of_execution → FlawlessEvent
Go to the above and filter to STAGE_4: day_of_execution → FlawlessEvent. You'll see a list of prompts. Click the copy button on the first one, switch to your ChatGPT or Claude tab, paste it in, and replace every [BRACKET] with your real business info. Hit send. When the AI responds, copy that response and save it — that's your finished content for your marketing materials and business content. Repeat for each prompt in this stage before moving to the next stage.
Stage 5 — STAGE_5: post_wedding → ReferralEngine
Go to the above and filter to STAGE_5: post_wedding → ReferralEngine. You'll see a list of prompts. Click the copy button on the first one, switch to your ChatGPT or Claude tab, paste it in, and replace every [BRACKET] with your real business info. Hit send. When the AI responds, copy that response and save it — that's your finished content for your review request emails, testimonial pages, and referral campaigns. Repeat for each prompt in this stage before moving to the next stage.
Optional: Build the full AI-powered app in an AI website builder
If you want to go beyond copy-paste and build a real web app (booking system, client portal, automated email sequences), open an AI website builder such as Airo. Go to the , copy the Orchestrator Prompt, paste it into the AI chat, and it will build the entire app structure for you automatically.
5 modules · 42 prompts · 5 workflow stages
Lead Conversion
Inquiry responses, consultation scripts, proposal templates, and booking confirmation sequences
9 promptsPlanning & Coordination
Wedding day timelines, vendor contact sheets, planning checklist copy, and client update emails
10 promptsVendor Relations
Vendor outreach scripts, negotiation frameworks, referral partnership pitches, and preferred vendor communication
8 promptsMarketing & Portfolio
Instagram captions, blog post frameworks, styled shoot pitches, and wedding directory profile copy
9 promptsPost-Wedding
Thank you notes, review request sequences, referral program copy, and anniversary touchpoint emails
6 promptsWrite a response to a wedding inquiry. Business type: [PLANNER / PHOTOGRAPHER / FLORIST / VENUE / OTHER]. Business name: [NAME]. Inquiry details: [PASTE INQUIRY OR DESCRIBE: date, venue if known, what they're looking for]. Your availability: [AVAILABLE / NEED TO CHECK]. Starting price: $[AMOUNT]. Response structure: (1) Personal opening (acknowledge something specific from their inquiry — not generic "Congratulations!"), (2) Excitement (1-2 sentences — why their wedding sounds like a great fit for you), (3) Your approach (briefly — what working with you looks like, what makes you different), (4) Availability and next step (clear CTA — book a call, fill out a form, or reply with more details), (5) Soft close (warm, not pushy). Length: 150-200 words. Tone: warm, professional, personal — like a response from someone who actually read their inquiry. Avoid: generic templates that could be sent to anyone.
Create a wedding day timeline for the following event. Wedding date: [DATE]. Ceremony time: [TIME]. Ceremony location: [VENUE]. Reception location: [VENUE — same or different]. Ceremony type: [RELIGIOUS / CIVIL / SYMBOLIC]. Guest count: [N]. Key vendors: Photographer ([NAME], [ARRIVAL TIME]), Videographer ([NAME]), Hair & Makeup ([LOCATION, START TIME]), Florist ([DELIVERY TIME]), Caterer ([SETUP TIME]), DJ/Band ([SETUP TIME]), Officiant ([ARRIVAL TIME]). Special moments: [LIST: e.g., first look, family portraits, cocktail hour, grand entrance, first dance, speeches, cake cutting, send-off]. Build a minute-by-minute timeline from [START TIME] to [END TIME]. Include: buffer time between locations, vendor arrival windows, getting-ready schedule, portrait session blocks, and reception flow. Format as a clean timeline table: Time | Event | Who | Notes.
workflow
9 prompts
system
10 prompts
templates
14 prompts
prompts
9 prompts
"The inquiry response framework increased my booking rate from 22% to 41%. The key is the "personal opening" — acknowledging something specific from their inquiry instead of sending the same template to everyone."
Wedding Planner
60+ weddings per year
"The wedding day timeline template is what I send every couple now. The minute-by-minute format with buffer time built in — vendors actually follow it because it's realistic, not aspirational."
Wedding Photographer
Fully booked 18 months out
All 42 prompts across 5 modules are unlocked for your account.
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