Plan, market, and execute flawless events — from corporate conferences to product launches to galas
Event Planning & Management is the definitive AI framework for event professionals who need to plan, market, and execute events with precision. It covers the full event lifecycle: concept development, venue sourcing, vendor management, attendee communications, event marketing, sponsorship, and post-event measurement. Every prompt is calibrated for the detail-oriented, deadline-driven language that event execution demands.
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All 42 prompts · All 5 modules
"The run-of-show template is the most complete I've used in 15 years of event planning. The contingen..."
Corporate Event Manager · Global Technology Company
Need expert implementation?
Hire an OrchestratorConnect with a certified Prompt.Doctor Orchestrator to deploy this framework for you.
No coding required. You will use ChatGPT or Claude as your AI tool. Follow these steps in order — do not skip ahead.
Purchase & download the framework
Click the buy button on this page. After checkout, go to the and hit Download .zip. Unzip it — you'll get a .md file (the full framework) and a .pdf (easy to read reference). Keep both open.
Open your project — new or existing
This dashboard is designed to integrate into any existing project or be built as a standalone app. If you already have a site in Airo (or Cursor, Bolt, etc.), open that project. If you're starting fresh, create a new project. The Orchestrator Prompt handles both cases — it scans what's already there and adds only what's missing.
Paste the Orchestrator Prompt into your builder's chat
Open the on this page. Copy the Orchestrator Prompt and paste it into your AI builder's chat. It will scaffold the full admin system — secure login, email marketing module, booking engine, and CMS — on top of your existing codebase. This takes 2–5 minutes.
Add your API keys as secrets
Critical — Novice UsersIn your builder, go to Settings → Secrets and add the keys your app needs. For this framework: STRIPE_SECRET_KEY (for booking payments — get it from your Stripe dashboard), ANTHROPIC_API_KEY (for AI-assisted content — get it from console.anthropic.com), and DATABASE_URL (your MySQL connection string). No key is needed for the admin login, CMS, or email modules — those run on your existing infrastructure.
Don't have a MySQL server?
You can purchase a shared hosting plan with cPanel and MySQL at host.esgwon.dev. Once your account is set up, follow the step-by-step guide to create your database and connect it to your AI website builder.
How to set up cPanel MySQL & connect to your AI website →Need help with Stripe?
Get your STRIPE_SECRET_KEY and STRIPE_PUBLISHABLE_KEY from your Stripe dashboard. The guide covers test keys, webhook setup, and going live.
Need help with Anthropic?
Get your ANTHROPIC_API_KEY from console.anthropic.com. The guide covers model selection, cost management, and troubleshooting.
Prompting Airo after setup — always name the file
When asking Airo to add tables, columns, or features to the admin dashboard, always include src/server/lib/admin-db.ts in your prompt. Without it, Airo may target the wrong database. Example: "Add a bookings table in the admin database (src/server/lib/admin-db.ts) — do not touch any other database connection in this project."
Run the framework prompts inside your live app
Your app is now running in the builder's preview panel. Open the on this page, copy each prompt one at a time, and paste it into your builder's chat. Replace every [BRACKET] with your real data before sending. Work through the stages in order — each stage output feeds the next.
Test end-to-end, then publish or hand off to your client
Walk through the admin as a real user: log in, create a booking, send a test email campaign, update a CMS image, and run the Safe-to-Publish gate. Once everything passes, click Publish in your builder. Because this is a white-label dashboard, your client accesses it at /admin on their own domain — no Prompt.Doctor branding, no third-party login required.
5 modules · 42 prompts · 5 workflow stages
Event Planning System
Event brief template (objectives, audience, budget, format, success metrics), concept development framework, master event timeline (12-week countdown), and stakeholder communication plan.
8 promptsVenue & Vendor System
Venue RFP (event specs, space requirements, F&B, AV, accommodation), vendor comparison matrix, catering brief, AV/production brief, and vendor contract review checklist.
9 promptsProduction & Logistics System
Run-of-show document (minute-by-minute timeline, cues, owners), day-of logistics checklist, speaker/presenter briefing template, and contingency planning framework.
9 promptsEvent Marketing System
Event landing page copy, save-the-date email, invitation email, reminder sequence (2 weeks, 1 week, day before), post-event thank-you, and social media content calendar (pre/during/post event).
10 promptsSponsorship & Measurement System
Sponsor prospectus (event overview, audience, sponsorship tiers, benefits), sponsor activation brief, post-event sponsor report, attendee satisfaction survey, and event debrief report template.
6 promptsCreate a run-of-show document for a [EVENT TYPE: corporate conference/product launch/gala/awards ceremony] for [COMPANY/ORGANIZATION]. Event details: [DATE, VENUE, DURATION, EXPECTED ATTENDANCE]. Structure: 1) Pre-event (setup timeline: T-4 hours to doors open), 2) Event timeline (minute-by-minute from doors open to event close): time, segment name, duration, description, owner/responsible party, AV cue, notes, 3) Post-event (breakdown timeline). Key segments to include: [LIST KEY SEGMENTS, e.g., registration, welcome remarks, keynote, breakouts, networking, awards, close]. Format as a table. Include: emergency contact list, contingency notes for common issues (AV failure, speaker delay, catering issue).
Write a venue RFP (Request for Proposal) for [COMPANY/ORGANIZATION] for a [EVENT TYPE] event. Event details: [DATE RANGE, CITY, ATTENDANCE, BUDGET RANGE]. Include: 1) Organization and event overview, 2) Event specifications: dates, setup/breakdown days, peak attendance, event format (plenary, breakouts, networking), 3) Space requirements: main room (capacity, setup style), breakout rooms (number, capacity), pre-function space, 4) F&B requirements: meal functions, breaks, reception, 5) AV/technology: basic requirements, 6) Accommodation: room block requirements, 7) Pricing requirements: space rental, F&B minimums, AV packages, 8) Submission deadline and evaluation criteria. Professional, complete, and ready to send.
Write an event invitation email for [EVENT NAME], a [EVENT TYPE] hosted by [COMPANY/ORGANIZATION] on [DATE] at [VENUE/LOCATION]. Requirements: 1) Subject line: 3 options (curiosity, benefit, exclusivity angles), 2) Opening: create anticipation — lead with what attendees will experience or gain, 3) Event details: date, time, location, format (2–3 sentences), 4) Why attend: 3 specific reasons (speakers, networking, content, experience), 5) Social proof: past attendee quote or attendance numbers if applicable, 6) CTA: "Reserve Your Seat" with registration link, 7) Urgency element: capacity limit or early registration deadline. Under 300 words. Tone: [FORMAL/PROFESSIONAL/EXCITING] based on event type.
system
8 prompts
templates
19 prompts
workflow
15 prompts
"The run-of-show template is the most complete I've used in 15 years of event planning. The contingency planning section alone has saved us multiple times."
Corporate Event Manager
Global Technology Company
"The sponsor prospectus framework helped us close $180K in sponsorships for a client's annual conference. The tiered benefits structure made it easy for sponsors to self-select."
Event Agency Owner
Experiential Marketing Agency
All 42 prompts across 5 modules are unlocked for your account.
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